Quickbooks: Excluding Transactions from Export

There may be instances where you prefer not to export specific transactions to QuickBooks. Whether you anticipate the need to void an invoice or want to address an error later, you can follow these steps to remove a transaction from the export queue:

1. Go to the Member Billing menu and locate the QuickBooks Interface section.

2. You will find links titled "Transaction Status (member billing)" and "Transaction Status (event registration)." Click on the link that corresponds to the transaction you are working with.

3. In the upper right corner, you'll see a date range indicating the statement dates of transactions to be displayed. Adjust this date range to include the transaction you wish to modify.

4. In the rightmost column, you will come across one of three phrases:

• "Will be exported": This indicates that the transaction is scheduled to be exported to QuickBooks during the next Web Connector run. Click this link to change the status to not be exported.
• "Do not export": This means that the transaction will not be exported. Click this link to change the status, allowing the transaction to be exported during the next Web Connector run.
• "Linked": This signifies that the transaction has already been exported to QuickBooks. If adjustments are necessary, you must manually update both the MMS and Quickbooks.

By following these steps, you can easily manage the export status of transactions, enabling greater control and flexibility in your integration with QuickBooks.